NHS Shared Business Services Budget Holder Quiz

Test your knowledge on the Oracle Budget Holder Course by taking thhis fun packed quiz!

published on April 04, 20140 responses 0

Which of the following is true in regards to the coding of Non PO Invoices:

Non PO invoices will be coded to a Suspense Account as default until a Budget Holder codes them elsewhere
All Non PO invoices will be coded to the correct Budget Code based on pre-defined system rules
Non PO invoices won’t be coded anywhere until the Budget Holder goes in and manually places a code against it

Selecting the “Multiperiod” box on a Non PO Invoice will do the following:

Make sure the invoice is paid in monthly instalments, based on the instructions you type in the text box.
Automatically split the Invoice into equal segments across the remaining open periods of the financial year, and pay in instalments accordingly
Pay the invoice in full, but place the full invoice value on a holding account, and from there SBS finance will post a monthly journal to the relevant budget code(s) based on how you have asked for it splitting in the text box
Nothing, the invoice will be paid in full regardless

Selecting “Scheduled” on a Non PO Invoice will do the following:

Make sure the invoice is paid in monthly instalments, based on the instructions you type in the text box.
Automatically split the Invoice into equal segments across the remaining open periods of the financial year, and pay in instalments accordingly
Pay the invoice in full, but place the full invoice value on a holding account, and from there SBS finance will post a monthly journal to the relevant budget code(s) based on how you have asked for it splitting in the text box
Nothing, the invoice will be paid in full regardless

If an invoice isn’t actioned and escalates through the hierarchy, when it reaches the top level authoriser it will:

Go back to the first person in the Hierarchy and start the process again
Time out and sit with the organisations Invoice Query Manager to action
Go back to the SBS payables team to action
Nothing will happen. It will sit with the last person in the chain until actioned

If you view a scanned copy of an invoice that has a PO on it but has come in through the Non PO Route, you should:

Ring the supplier and ask them to issue another invoice
Ring SBS and ask them to cancel the invoice
Select “unable to process” and return to SBS quoting the PO number in the comments so it can be matched to the PO
Approve it, it’s fine